Documents & timescales

Although exam sessions are held only twice a year, preparation for each session starts several months in advance to ensure the smooth running of all exam centres across the UK.

Please see the table below explaining some of the key communications that will be sent to your local institute in preparation for each session, when you’ll receive them and what you need to do with them.

Please click on each 'plus sign' to open item up.

Corresponding documentation can be downloaded below.

Approximate time

6-9 months before exams

CII communication includes

Requesting confirmation of co-coordinator details and venues options (for both April and October) to include predicted costs and room dimensions

Action Required

Return by date specified on forms

4-5 months ahead of October exams

CII communication includes

Requesting confirmation of co-ordinator details and venue options, if not already received

Action Required

Return by date specified on forms

Once approval for venue has been given by CII CS

CII communication includes

N/A

Action Required

Confirm booking with venue and send confirmation to CII CS, including confirmation that the venue complies with the Equality Act 2010.

2 months before exams

CII communication includes

  • Provisional entry figure analysis
  • Non-availability of co-ordinator form
  • Courier parcel collection form
  • Question paper/ stationery delivery form

Action Required

Return by date specified on forms

1 month before exams

CII communication includes

Regulations for examination co-ordinators and invigilators booklets Provisional entry figure session analysis

Action Required

Send to invigilators

10-14 days before exams

CII communication includes

Forms A, C, entry listings and entry figure analysis and remaining examination session paperwork from CII

Action Required

Parcel contents to be compared against enclosed checklist and any anomalies raised with CII CS

10-14 days before exams

CII communication includes

Question papers and exam stationery sent directly from CII printers

Action Required

Parcel contents to be compared against enclosed checklist, then sign and return list to CII CS

From 10 days before exams

CII communication includes

FELA e-mail (if applicable) detailing amendments to candidate entries

Action Required

Update Forms A, C and entry listings (if applicable)

5-7 days before exams

CII communication includes

Additional question papers and exam stationery sent (if applicable)

Action Required

Sort into relevant days packs (if applicable)

During and after exams

CII communication includes

Request for a full report following feedback/complaint from candidates

Action Required

Invigilator in attendance for session in question to provide a written response (CII have an SLA of 5 days in which to respond to the candidate)

Within 6 weeks after the exams

CII communication includes

N/A

Action Required

Supply all claims for venue and invigilation fees

For any queries with regards to these documents please contact the CII Customer Service (CS) exams team.

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