I am writing with respect to matters which may be discussed at the CII Annual General Meeting (AGM) on Tuesday 4 October. Following recent articles I have been approached by some Local Institute representatives to clarify misunderstandings as a result of what was reported in the media.
Specifically, I want to address the misunderstanding that a motion is being blocked by the CII from being discussed at the AGM and to reassure you that this is not the case.
The procedures within the CII Byelaws prescribe the way in which any motion at the AGM must be handled and the CII staff team has a duty to uphold our Charter and comply with the Byelaws. We are therefore legally obliged to follow the procedures set down in the Byelaws for AGM matters.
The issue that has arisen is that a member has raised a special motion for consideration at the AGM. Under the Byelaws a special motion requires a 90 day notice period. Unfortunately the motion was not received with the required 90 day notice period so it cannot be considered as a special motion at the AGM. However, the member is still able to attend the AGM and table the motion at the meeting and it will be considered under the procedures set out in the Byelaws.
I hope that’s helped to clarify things.
I look forward to seeing some of you at the AGM and to meeting and working with you all in due course.