Council roles

Each local institute council comprises of a number of defined roles, ranging from treasurer through to education secretary, with each role accountable for a number of specific tasks which allows each institute to function effectively and deliver a range of services to benefit its members.

Council members are elected at each AGM to serve in a particular role and hold responsibility for coordinating the key activities associated with their respective positions.

An overview of each of the key council roles can be accessed below.

President

Deputy President

Secretary

Treasurer

Education Secretary

Dinner Secretary

Membership Secretary

Careers Officer

Charities Representative

Communications Officer

Diversity Officer

To ensure roles are kept fresh and to broaden your team’s experience, it’s worth considering rotating these positions every few years to give everyone a wider insight into how the institute operates.

This is an important part of succession planning which ensures that your council evolves, and that new members are brought on board with fresh ideas on how to further develop your local offering.

The size of your council varies depending on the size of your local institute, we recommend the following as best practice:

≤500 members - 6+ members
501 - 1000 members - 8+ members
1001 - 2000 members - 10+ members
2001 - 3000 members - 12+ members
≥3001 members - 15+ members

Other roles are sometimes created by local institutes to serve a particular need or activity undertaken by the institute, for example, a Sports and Social Secretary. The appointment of such roles is at the discretion of the institute and should be elected at your AGM.

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